499PTA Election of
Executive Board Members for 2021-2022
May 26, 2021
To Vote: Due to the virtual nature of this election, all 499PTA members must pre-register in order to vote in the expedited election meeting.
Register Here before the meeting for verification. You will be sent a code to join the meeting prior to the election.
Then Join Zoom Meeting
To Nominate yourself or someone else: Please send your name, phone number, child’s class, position and brief statement of interest to the pta election chair at firstname.lastname@example.org. Nominations will also be taken from the floor of the Expedited Election.
Offices included in this election:
President/ Co- President: The President presides at all meetings of the Association and the Executive Board; shall be ex-officio member of all committees, except the nominating committee; shall appoint chairpersons of all committees with the approval of the membership. The President/Co-President shall be one of the signatories on checks and shall perform all duties pertinent to the office.
Vice President/ Co-Vice president: The Vice President performs the duties of the President/Co-Presidents in the absence of, or inability of the President/Co-Presidents to act, and shall, when called on, assist the President/Co-Presidents. In addition, he/she will assume the duties of fund-raising chairperson. Co vice president will assume the duties of membership chairperson.
Recording Secretary/Co-Recording Secretary: The Recording Secretary shall keep an accurate record of the proceedings and actions of this Association and the Executive Board. This shall include notices, agendas, sign-in sheets and material distributed. The Recording Secretary shall retain a copy of the By-Laws of the Association and shall have a copy of Robert’s Rules of Parliamentary Procedure for referral. Accurate copies of the minutes shall be prepared for adoption of the membership. The Recording Secretary shall also serve as historian and shall perform such duties as may be delegated to him/her.
Treasurer/Co-Treasurer: The Treasurer shall receive all monies of this Association, shall keep an accurate record of all receipts and expenditures and shall pay out money only as authorized by this Association. The Treasurer shall present a statement of account at every meeting of this Association and at other times when requested by the Executive Board. The Treasurer shall make a full report to the membership semi-annually (January/June).
Corresponding Secretary/Co-Corresponding Secretary: The Corresponding Secretary shall be responsible for preparing and distributing notices of all Association meetings and prepare correspondence at the request of the President/Co-Presidents.
Hospitality Coordinator: The Hospitality Coordinator shall make all refreshment preparation for each PTA meeting, including purchasing the snacks, food and paper goods. Maintains inventory and purchase items needed for meetings or events and works with committee Chairs of events to coordinate the food needs for the event and make any necessary purchases.
Should you have any questions, please contact the PTA (email@example.com) or the school 718-461-7462. Thank you for your continuous hard work.